Linus Health

Executive Assistant to the CEO

Boston, Massachusetts, United States
Published on: May 13, 2022

Description

Linus Health is a Boston-based digital health company focused on transforming brain health for people across the world. By advancing how we detect, diagnose, and address cognitive and brain disorders – leveraging cutting-edge neuroscience, clinical expertise, and artificial intelligence – our goal is to enable a future where people can live longer, happier, and healthier lives with better brain health.

We are a team of 90+(and growing!), embarking on an exciting period of accelerated growth.  We invite collaborative, self-driven and impact-oriented professionals to join our dynamic and fast-growing team.

Does this sound like an innovative & disruptive start-up where you could see yourself?  Do the following values resonate with you?

Be Real

Be Wise

Be Noble 

Be A Team

Be Masters of Our Craft

Think Big and Act Bold

If so, please continue reading…

Please note, we are not able to consider remote employees who currently reside in Colorado and will furthermore reject applicants that are based in Colorado per the job description requirements.

The Role:

We are looking for a reliable, experienced, and task-oriented Executive Assistant with a proven track record. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.  This role is a gatekeeper to our CEO and a reflection of him both internally and externally.  Additionally, you will be the first point of contact for everything that goes through the CEO’s office.   

 What You’ll Do:

  • Completes a broad variety of professional and personal operational tasks for the CEO including managing an extremely active calendar of appointments; composing and preparing correspondence that are oftentimes confidential, answers calls, arranges travel plans, itineraries, and agendas.
  • Greets visitors, gets them situated.  Orders food and drink for meetings
  • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the CEO's time.  
  • Triage the barrage of information, challenges and background noise that the CEO is bombarded with
    • Determine what the CEO needs to know and what he does not.  
    • Oftentimes requests that come in may need action, just not from the CEO.
    • It’s up to the executive assistant to determine how to best respond and redirect these requests so they are resolved without hitting his desk.
    • Anticipate which requests will likely bubble up again or who may look for other routes to get to the CEO, so you can prepare him just in case.
  • Anticipates the needs of the CEO and strives to provide services or products before being requested.
  • Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities (both personal and professional), following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
  • Interacts professionally with executive assistants of other high level executives in other organizations.
  • Prep for BOD meetings - once agenda is agreed upon, liaise with legal to prepare consent(s), solicit appropriate content from internal stakeholders for final review by CEO/COO/Legal.
  • Create a BOD book for distribution prior to meeting.
  • Prepare reports, collect and analyze information; prepare presentations.
  • Interact with customers/partners/vendors when appropriate and problem solve.
  • Document complaints and develop a course of action.  Report problems to the CEO when they cannot be resolved. 
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting personal correspondence, emails, and other tasks that facilitate the CEO's ability to effectively lead the company.
  • Prioritizes conflicting needs.
  • Act as liaison for CEO between C-Suite and Senior Management.
  • Maintains discretion and confidentiality in relationships.

About You:

  • Bachelor's degree required.
  • Healthcare, Biotech or Digital Health experience.
  • Ability to inspire trust and loyalty given the amount of exposure to confidential information.
  • Confidence in ability to act as a Gatekeeper on behalf of the CEO - proven ability to deter others who want direct access to CEO but perhaps topic should be resolved by someone else.
  • Ability to pivot and adapt to changing circumstances.
  • Problem solving ability, organizational skills.
  • Excellent platform presentation skills, interpersonal skills as well as excellent written and verbal communication skills.  Politically savvy and excellent communicators.
  • Results-driven; detail oriented, and demonstrated accountability.
  • Ability to work as part of a team and independently.
  • Ability to think strategically (one step ahead of the CEO) yet execute tactically.
  • Go-getter and results-driven attitude - a self-starter with a lot of fire and grit.

What We Offer:

  • As a health and wellness company, an opportunity to have a lasting impact on the way people and communities engage with brain and mental health, and even to affect the prognoses of people’s mental and brain health trajectory
  • A mission driven environment where all 90+ employees strive to exemplify our core values every day
  • Competitive compensation packages that include an annual discretionary target bonus incentive as well as valuable equity
  • Unlimited PTO -- We know this can work both ways, however our leadership team does an excellent job at encouraging people to take PTO
  • A sincere and deep appreciation for the importance of mental health: We have recently implemented a “monthly flex day” where employees are encouraged to take time away from work to rest, recharge & reset.
  • A peer-to-peer recognition program: Celebrating our employees’ hard work and success is in our DNA!
  • Employee Referral Incentive program
  • A robust healthcare package that includes medical, dental & vision benefits as well as a 401(k) program where Linus will match up to 6% of employee contributions

Linus Health is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, gender, gender identity or expression, age, genetic information, disability or any characteristic protected by law. We believe that diversity is critical to the growth of our company and understand the importance of fostering an environment where everyone has a voice. We are also committed to providing reasonable accommodations for candidates with disabilities during the recruiting process. If you are in need of assistance due to a disability, please contact us.

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